Excel is gaining more and more importance especially for environment like businesses and work. The collaborative feature of Excel allows multiple users from different locations to update and share data in real time, without needing to send different versions of the shared Excel file.
So, knowing how to operate Excel skillfully can help you stand out of groups of competitors. In this article, we will provide you a comprehensive guide on the best ways to send big Excel files for multiple people. So read on to get more valuable information!
What is an Excel File?
Excel is a spreadsheet provided by Microsoft initially. An Excel file supports strong features and functions, which enables users to type in, process and work out a set of data conveniently. So Excel is considered as a tool not only suitable for individual users’ daily office tasks but also provide powerful collaboration support for businesses and teams.
How to Share an Excel File for Multiple Users with the Help of TeraBox?
Step 1: Download TeraBox from official website
Open the TeraBox official website or client, and log in to your TeraBox account. If you have not possessed an account yet, then you can sign up for one to enjoy a free cloud service of 1 TB once and for all.
Step 2: Upload the excel file to TeraBox
Click on the Upload button in your homepage to upload an excel file that you need for sharing.
Step 3: Share your excel files
Move the mouse over the Excel file that you want to share with multiple people, and a series of options will automatically pop up for the file. Simply click the Share icon to proceed.
Step 4: Choose ways of sharing
TeraBox now supports a flexibility of sharing files, namely, link sharing and email sharing.
- Link sharing
If you choose to share through a link, then you can copy the link and send your excel files to multiple people so that anyone who enters this file link can access your shared files directly.
- Email sharing
You can also share by email, which allows you to enter a maximum of 5 email addresses with optional messages. This feature helps you to create a shared excel file for multiple users.
TeraBox highly values your data security and privacy protection. But if you want to ensure that your files to be secured by dual protections, you can choose to add another set of passwords.
Also, you have to know that you can customize your shared link validity period. You can enjoy these two functions simply by clicking on the change button to customize your sharing needs.
Step 5: Save or download Excel files
The recipients that you intend to share the Excel files with can save or download them simply by entering the shared link or login to their email account to view the shared files.
Consequently, TeraBox offers strong function in enabling users to transfer Excel files for a group of people simultaneously without a hassle. Of course, it is actually a versatile app not helps you to send large documents to other people. It also outperforms with its features of large storage capacity, data synchronization, and top-notch security.
Below presents all the pros and cons about TeraBox:
Pros:
- Vast 1024 GB document storage
- Real-time file sharing
- Excellent collaboration tools
- Top-notch security
- Fast document uploads and downloads
- Seamless integration with third-party apps
- In-app document editing
- Auto-backups
- Apps for Android, Windows, macOS, iOS, and Linux
- Online decompression
- 30-day recycle bin for deleted files
Cons:
- Ads in the free version
Other Online Apps to Share an Excel File for Multiple Users
After our in-depth testing, we have found that TeraBox is the most suitable app for transferring files online for multiple users. If you’re still trying to find out more online apps to aid you sharing files, we also list some alternatives below.
- Box
Box is among one of the best options to make an Excel file shared for team users, which makes it much easier for you to share large files. With Box, you can co-edit and create project plans and schedules from any device.
Pros:
- Free storage space of 10 GB
- Online collaboration tools
- Third-party integrations
Cons:
- Expensive storage expansion plans
- Not very fast
- Low file-size limit
- pCloud
Another choice to share Excel files for multiple users is through pCloud. The interface of pCloud is simple, which shows all of its services just at a glance. In terms of sharing files with multiple people, it also offers a wide range of sharing methods. You can share through a link or set up additional password or expiration date.
Pros:
- 10 GB of free cloud storage
- Private encryption folder
- User-friendly interface
Cons:
- You have to pay for encryption
- Limited collaboration tools
- Dropbox
In the middle of numerous cloud storage services, Dropbox is also considered as the right option to make the Excel files transferred for plenty of users. It does well in supporting file syncing, which helps you to keep the files remained in the cloud so that they won’t waste extra space on your computer. Moreover, collaboration is another feature of Dropbox, supporting easy sharing and real-time collaboration with the recipients.
Pros:
- 2 GB of free storage
- Strong collaboration tools
- Third-party app integration
Cons:
- Limited storage in free version
- Lacks zero-knowledge encryption
- Costly storage plans
- No compliance with HIPAA
Final Thoughts
Most of people have been bothered by figuring out the best and most suitable ways to share Excel files for multiple users simultaneously. To help you find out the answer, we carried out a hand-on testings on some apps.
We have come into a conclusion that TeraBox is the best choice to deal with this problem. TeraBox is a professional app designed for making files sharing handy and easy. Besides, it offers generous 1 TB of free cloud space, where you can store large files without worrying about running out of storage space. If you’re struggling with finding out the best ways to share Excel files with other people, we recommend you give TeraBox a try. You will not be disappointed!
